Personal Assistant to Anna

We are excited to offer opportunity for an experienced Personal Assistant to join our wonderful team of dream makers. We have a role available to be part of a family of creatives driven to plan and create memorable events.

Looking for a high paced and intensely passionate team to channel your creatively organised energy? We're looking for like minded people who are driven by as much passion for weddings and events as we have. This role is a key member of the team as it is tasked to oversee the operational plans of the team.

Job tasks and responsibilities

Under the general direction of Anna and Bailey, the PA will be responsible (but not limited to):

  • Provide day-to-day secretarial duties to Anna and Bailey; including fielding phone calls, manage email inboxes, manage diary, co-ordinate meetings and travel arrangements.

  • Take notes during meetings and collate them into minutes, action points and schedules.

  • Transcription duties for Anna as she plans events, thoughts and design ideas.

  • Record keeping of expenses and general information such as required from time to time.

  • Research for products, service suppliers and general needs.

  • Provide administrative support for Bailey and other staff (when required).

  • Maintain the presentation and readiness of the showroom, offices and kitchen before the start of each client meeting.

  • General receptionist duties whilst Anna and Bailey are in client and general meetings at the office.

  • Keep the organisation of all paperwork and digital files, including ongoing digitisation of paperwork that are required to be kept in the cloud.

  • Field phone calls for Anna and take any notes for her to get back to callers.

  • General run arounds to procure, pickup and deliver items when required.

  • Contribute to the continuous improvement of daily work, processes and workflow within the business as well as Anna and Bailey’s duties.

  • Assist in the management of the official and personal social media accounts.

  • Prepare briefing paperwork, and documents prior to meetings.

Skills and experience

  • At least 2 previous years experience in a similar personal assistant role;

  • Post secondary qualification or equivalent and a combination of relevant experience and training;

  • A commitment and proven ability to provide a high level of customer service;

  • A friendly professional manner with excellent written English and oral communications skills,

  • Excellent written English and oral communications skills, and proven ability to interact effectively with a wide range of people, to maintain confidentiality and to apply discretion and tact at all times;

  • Organisational skills of a high order, with demonstrated ability to prioritise tasks, meet deadlines and administer an expanding program;

  • Competence in using Apple MAC OS X, Microsoft Office, Adobe Acrobat and related software;

  • Accurate typing skills;

  • Excellent record keeping and data entry skills;

  • Demonstrated ability to work under pressure and juggle competing demands simultaneously;

  • Ability to work effectively both independently and as a member of a small team, showing initiative, flexibility, accuracy and a can-do attitude;

  • Demonstration of a non-stigmatising attitude towards mental illness;

  • A full unrestricted work permit / visa for Australia.

  • Good sense of humour.

  • Multi-lingual would be highly regarded, and in particular Mandarin and Cantonese.

Send Applications to:
att Bailey (ladyboss)
ANNA WANG
1a Duck St
Auburn, NSW 2141

or email careers@annawang.com.au
Due to the many resumes we receive, we sometimes cannot respond to all of them. All successful applicants, however will be contacted via email.